Guidelines document, template and frequently asked questions for the RS20 returns.
The RS20 is a census collected annually containing data on the students and staff at private training establishments during the week that 31 July falls in.
The Ministry of Education uses the data you supply to support policy analysis, development and decision making, to monitor the outcomes of the New Zealand Education system, and for national and international reporting purposes.
The data submitted in the RS20 relates to the week of Monday 26 July – Sunday 1 August 2021, providing a one week snapshot from the 2021 academic year.
Completed RS20 returns can be submitted online from Monday 2 August – Friday 6 August 2021. All returns must be submitted by the close of business Friday 6 August 2021.
You should complete the RS20 statistical return if your organisation:
To complete the RS20 electronic return you need to have an ESL User account with the STEO RS20 Role.
If you do not have your own Education Sector user account with the STEO RS20 Role, please complete the Education Sector User Access Request Form
In "Part 4: Which services do we need access to?" of the form select the STEO RS20 User box.
If you have an ESL user account with the STEO RS20 Role, you can logon here STEO secure site
If you require a new password, or wish to check that you have the STEO RS20 Role on your ESL User account, please contact the Education Service Desk on 0800 422 599 or email@example.com
We understand that supplying this information is not always easy and that it requires your time and effort, hence these guidelines are provided to guide you through the process to complete the RS20 electronic return.
The following contains answers to common Frequently Asked Questions regarding the RS20 Statistical return.
The RS20 is a census collected annually containing data on the students and staff at private training establishments during the week that 31 July falls in. The Ministry of Education uses the data you supply to support policy analysis, development and decision making, to monitor the outcomes of the New Zealand Education system, and for national and international reporting purposes.
This information is for statistical purposes only. It has no effect on the funding you are entitled to.
You should complete the RS20 statistical return if your organisation is:
If you answer yes to these three statements, then you are expected to complete an RS20 return.
We do not require you to do an RS20, as the SDR from the Tertiary Education Organisation your organisation is associated with will take into account all of the information on the RS20 return.
Yes. If your organisation is still registered with NZQA in the week which 31 July falls in, you will still need to complete an RS20 return even if there were no students studying during that week. The return will be a ‘Type A’ return.
The regional offices do not need to complete an RS20 as long as the central office takes into account the figures of the regional offices as well as their own. If a central office completes an RS20 for the regional offices please inform the Sector Service Desk 0800 422 599 so they know not to expect a return from the regional offices.
This depends on what kind of education you are offering and the types of students that are attending. Please follow the flowchart on the first worksheet of the RS20 return to determine which sections you need to fill out.
The error report which is generated guides you through where issues have arisen. Please check each comment in this report to amend the information.
One common reason for the RS20 to error is that there are portions of the census which may not have needed completion. Please review the flowchart to ensure you have completed the correct sections. Another common reason is that the totals between pages should correlate with each other.
You should use the UIP to return your student data. Staffing data is not collected in UIP, but you can return this in part 10 of the RS20.
If we have not covered your particular concern, please contact the Education Service Desk on 0800 422 599, alternatively e-mail firstname.lastname@example.org