Unfunded International Providers (UIP) background and how to on-board the system.
The Unfunded International Providers (UIP) system is an automated event based data collection system which will collect individual learner and provider data from private training establishments that do not receive funding from the Tertiary Education Commission and that are signatories to the Code of Practice for Pastoral Care of International Students. It has been established to increase the timeliness, quality and breadth of information collected by the Ministry of Education on the Unfunded International Providers sector.
From 31 March 2016, UIPs will need to electronically transmit specified information to the Ministry of Education as a condition of registration, under Rule 5.1.3 of the Private Training Establishment Registration Rules 2013. Information about the change to Rule 5.1.3 is available on the NZQA website.
From 1 January 2018, English-language providers who enrol international students will submit enrolment information to the Ministry of Education through the UIP system.
Unfunded International Providers have been submitting data to the UIP system since 31 March 2016. English-language providers were temporarily exempt from this requirement until a data collection solution could be worked out that reflected the type of course they run.
Following work by the Ministry of Education, the New Zealand Qualifications Authority (NZQA) and Education New Zealand (ENZ) alongside English New Zealand and English-language providers, a shorter set of data was developed that reflects the more informal nature of their English programmes.
The English Language UIPs - Independent Facilitation Report [PDF; 5MB] summarises the outcomes from the workshops between English NZ, English-language providers and government agencies.
From next year, English-language providers will submit the following to the UIP system:
The requirement to submit a shorter set of data will only apply to providers that offer English language tuition not leading to a qualification on the NZQF. Once the English-language provider expands and starts offering programmes outside of this subject area, they will supply the full set of data to the UIP system for all of their programmes.
The UIP system adheres to a robust assessment process conducted by the Office of the Privacy Commissioner. It is regularly monitored to ensure these standards are upheld.
The timeline for the submission of data required from English-language providers is as follows:
|Phase 1 – developing the system||
||July - September 2017|
|Phase 2 – testing the system||
||From September 2017|
|Phase 3 – provision of data||
||January – May 2018|
The Ministry will work with English-language providers to help them implement the new system.
The Ministry has developed simplified information for providers on how to generate National Student Numbers as well as new guidelines for all UIPs including English-language providers.
Due to the shorter data set required for English-language providers, we have grouped UIPs into the following groups:
|Group 1||Group 2|
UIPs offering tuition leading to a qualification listed on the NZQF which may include English language qualifications. They may also offer other tuition that does not lead to a qualification.
UIPs offering English-language only tuition not leading to a qualification listed on the NZQF.
These guidelines include data requirements and business rules, and will help providers to start conversations with their SMS vendors about connecting to the UIP system. The Ministry is currently working on the new schema, which are the technical specifications required for system integration.
For the 2017 calendar year, English language providers will continue to fill out the RS17 forms for the purpose of collecting Export Education Levy. More information about UIP data requirements for English-language providers can be found on this page.
The content on these pages will guide you through the process of preparing for the data collection, updating your Student Management System (SMS), undertaking the SMS compliance testing process and going live. The Business as Usual (BAU) pages have information for Tertiary Education Organisations (TEOs) and system information for SMS vendors and development teams.
Once you have made the initial changes to integrate your SMS with the UIP system no further action is required. Your BAU processes within your SMS will transmit messages to the UIP system in the background.
You will need to make updates to your SMS to enable the automated data collection process. Further details can be found in the PTE Guide to integrating your SMS with UIP [PDF; 634KB].
Registered PTEs who are signatories on the Code of Practice for Pastoral Care of International Students and are unfunded (i.e. do not return an SDR). See a list of current UIPs.
If you are an unfunded TEO with international students, you must complete either an SDR return or a UIP return. If you are voluntarily completing an SDR return, you may continue to do so or change to submitting a UIP return.
If you are a funded TEO with international students completing an SDR return, and change status to become an unfunded TEO, you may continue to submit an SDR return, or change to submitting a UIP return.
For a list of UIP resources and request forms UIP Reference documents.
If you have any issues downloading any of the documents please contact us at UIP.DataCollection@education.govt.nz.