RS20 - Annual Return of Students and Staff at PTE

Guidelines document, template and frequently asked questions for the RS20 returns.

The RS20 is a census collected annually containing data on the students and staff at private training establishments during the week that 31 July falls in.

The Ministry of Education uses the data you supply to support policy analysis, development and decision making, to monitor the outcomes of the New Zealand Education system, and for national and international reporting purposes.

The data submitted in the RS20 relates to the week Monday 25th July - Sunday 31st July 2016, providing a one week snapshot from the current academic year.

Completed RS20 returns can be submitted online from Monday 1st August – Friday 12th August 2016. All returns must be submitted by the close of business Friday 12th August 2016.

You should complete the RS20 statistical return if your organisation:

  1. Is registered with the NZQA as a Private Training Establishment,
  2. Is an active Private Training Establishment during the week of 31 July, and
  3. Does not receive Student Component (EFTS based) funding.

RS20 Education Sector Authentication and Authorisation (ESAA) Access

To complete the RS20 electronic return you need to have an ESAA account with the STEO RS20 Role. 

If you do not have your own Education Sector user account with the STEO RS20 Role, please complete the Education Sector User Access Request.

In "Part 4: Which services do we need access to?" select the STEO RS20 User box.

If you do have an ESAA account with the STEO RS20 Role, you can login to the STEO secure site.

If you require a new password, or wish to check that you have the STEO RS20 Role on your ESAA account, please contact the Education Service Desk on 0800 422 599 or service.desk@education.govt.nz.

RS20 Guidelines

We understand that supplying this information is not always easy and that it requires your time and effort, hence these guidelines are provided to guide you through the process to complete the RS20 electronic return.

RS20 Return Template

If you have any problems downloading or accessing these documents, please contact service.desk@education.govt.nz.

RS20 Frequently Asked Questions - RS20 statistical return

The following contains answers to common Frequently Asked Questions regarding the RS20 Statistical return.

What is an RS20 statistical return?

The RS20 is a census collected annually containing data on the students and staff at private training establishments during the week that 31 July falls in. The Ministry of Education uses the data you supply to support policy analysis, development and decision making, to monitor the outcomes of the New Zealand Education system, and for national and international reporting purposes.

Does this have anything to do with funding?

This information is for statistical purposes only. It has no effect on the funding you are entitled to.

Do we need to do an RS20 statistical return?

You should complete the RS20 statistical return if your organisation is:

  1. Registered with the NZQA as a Private Training Establishment,
  2. An active provider on the week that 31 July falls in, and
  3. Not receiving Student Component (EFTS based) funding

If you answer yes to these three statements, then you are expected to complete an RS20 return.

My organisation is part of one that returns an SDR (Single Data Return). Are we required to complete an RS20 statistical return?

We do not require you to do an RS20, as the SDR from the Tertiary Education Organisation your organisation is associated with will take into account all of the information on the RS20 return.

If we have no students, do we still need to complete an RS20 statistical return?

Yes. If your organisation is still registered with NZQA in the week which 31 July falls in, you will still need to complete an RS20 return even if there were no students studying during that week. The return will be a ‘Type A’ return.

Our organisation has a central office so do our regional offices (which are registered with NZQA) have to complete an RS20 statistical return?

The regional offices do not need to complete an RS20 as long as the central office takes into account the figures of the regional offices as well as their own. If a central office completes an RS20 for the regional offices please inform the Sector Service Desk 0800 422 599 so they know not to expect a return from the regional offices.

Which parts do we need to complete?

This depends on what kind of education you are offering and the types of students that are attending. Please follow the flowchart on the first worksheet of the RS20 return to determine which sections you need to fill out.

What do we complete if we have only Youth and Training Opportunity students?

You will only need to complete Part 10.

Why does my RS20 statistical return error on uploading?

The error report which is generated guides you through where issues have arisen. Please check each comment in this report to amend the information. 

One common reason for the RS20 to error is that there are portions of the census which may not have needed completion. Please review the flowchart to ensure you have completed the correct sections. Another common reason is that the totals between pages should correlate with each other.

If we have not covered your particular concern, please contact us at the Education Service Desk on 0800 422 599, alternatively email service.desk@education.govt.nz