Key things the Ministry takes into account when deciding how to buy goods and services
Where there is a supply arrangement in place (such as a Ministry contract, a panel arrangement, or government collaborative contract) that can provide the goods and services we need, we will use it. We will only approach the market if the existing supply agreement is unable to meet our requirements.
Our purchasing decisions are based on a number of things, including:
Information about different types of supply arrangements and purchasing methods follows.
A provider panel or panel contract is a group of providers who have been pre-approved (through a tender process) to supply a particular good or service. The way we engage with a supplier on a provider panel will depend on the terms of the panel agreement. For example we may need to get quotes from a number of panel members, or we may be able to approach one provider directly.
Where appropriate, we collectively buy goods or services with other government agencies. The collaborative purchasing is referred to as collaborative contracts. There are three types of collaborative contracts that we commonly use:
You can find out about collaborative contract opportunities on the government procurement website.
Open tender processes are openly advertised to both national and international providers. Anyone who can supply the required goods and services is able to submit their tender response for consideration. We advertise all our open tenders valued at $100,000 and above on the Government Electronic Tenders Service (GETS - www.gets.govt.nz). The tender documentation provided via GETS will include information such as:
Providers can ask questions about tenders we have issued to GETS. We post all questions with our answers to them on GETS, making sure that we do not disclose any confidential or commercially sensitive information in the process. You can register with GETS to see the latest government tenders. Once you are registered on GETS as a Supplier (a provider of goods and or services) you can view detailed information, access documents and receive notifications of opportunities. There is no cost to register or use GETS.
When we need to buy goods or services which total less than $100,000 we may run a closed tender process. This is not an openly advertised tender, but where we invite a small number of providers to respond to our tender. We may do this via GETS (but it is not openly advertised) or directly to the invited providers.