Important update on the allocation of National Student Numbers (NSN)

The Early Learning Information (ELI) Principles of Use state that all children must be assigned an NSN. Upon enrolment at your early learning service, every child must be allocated an NSN and be recorded within the ELI system through ELI Web or an approved student management system (SMS).

In support of this requirement, from 18 September 2017 it will be mandatory for SMS vendors to ensure that an NSN is allocated to each child on enrolment in early childhood education through ELI. This means that until an NSN is allocated, an enrolment cannot be completed and no attendance or booking information can be recorded for a child in an SMS.

Your SMS vendor is working to implement this requirement and will determine the changes for your SMS and notify you of any process changes prior to 18 September 2017.

Assigning an NSN to a new child on enrolment

When adding a new child to your SMS you will need to conduct a search through existing NSNs to check whether the child has previously been assigned an NSN. If there is a match, ensure it is for the same child by comparing the information on the child’s official identification documentation.

If there is no match, you will need to assign a new NSN making sure to enter all the child’s details as written on the child’s official identification documentation.

If the child’s official identification documentation is unavailable, you can request to have an unverified NSN assigned by contacting the Ministry of Education on 0800 ECE ECE (0800 323 323). This will enable you to search and assign the NSN to the child. You should seek to obtain the official identification documentation within two weeks of the enrolment and update the NSN to verify it.

For further information on assigning NSNs to children, please refer to the Questions and Answers page on the ELI Homepage.